The PAKDD Steering Committee provides oversight of the PAKDD series of conferences. Conferences are generally run autonomously, with reference to the steering committee for guidance. The following guidelines aim to capture the common understanding between the sterring committee and the conference organisers.

Locations

The PAKDD conference series aims to support the emergance of KDD research and technology in the Pacific and Asian regions. The conference locations are spread throughout the region. Whilst there is no explicit rules regarding location the general principle is to move through the region from China, Japan/Korea, Southeast Asia, South Asia, Australia/New Zealand, and the Pacific from year to year. Proposals for hosting the conference are always welcome and should be sent to the Steering Committee chair or any other member of the Steering Committee for their support and presentation to the Sterring Committee. Next year's conference is announced at the current conference's banquet. Any decision regarding the conference two years hence is not announced until it is only one year hence.

Financials

There is no formal financial arrangement, however an informal arrangement has sufficed for PAKDD. A $5000 (USD) seed grant is available on application to the PAKDD SC Chair. The seed money is to be repaid to the PAKDD SC at the conclusion of the conference, before any surplus is calculated.

If a conference makes a loss the PAKDD SC can decide to underwrite that loss up to an amount of only $5000 (USD). If seed money was provided for the conference, the maximum amount of support for any loss will be reduced by the amount of the seed money provided.

If the conference makes a profit the profit (after returning any seed money) is split 50/50 with the PAKDD SC. Such funds are only to be used for the benefit of the conferences into the future.

Proceedings

Review Process

Past PAKDD conference have had an acceptance rate from 15% to 30%. Do not exceed 30%. Up to 90 papers is the norm.

Conference Schedule

Three and a half days is a good length.

The first day is generally for workshops and tutorials. These are run in parallel. Running tutorials in parallel with the main conference presents challenges, so the recommendation is to run them on the first day in parallel with the workshops.

The conference reception is often held on the evening of the day of the workshops and tutorials. Many attendees arrive that day. The reception often includes finger food, and often enough to make a light meal, but also allowing attendees to organise themselves to go out for dinner if they desire.

The second day is the openning of the main conference, often beginning with a keynote presentation. The evening can be kept clear for participants to make their own arrangements.

The conference organisers will arrange the steering committee meeting/dinner for the evening. The meeting runs for 3 hours. The first 2 hours covers the following agenda for all the SC plus invited guests from the current, previous and future conferences:

• Openning and welcoming by the SC Chair
• Report from previous year's conference - financial summary
• Update on the current conference
• Presentation from the organisers of the next year's conference
• Proposal for the next year plus one conference
• General discussion

The remaining hour is for the SC only to discuss other items and to make decisions regarding future conferences.

The next year's conference decision will be announced at the conference banquet. The conference organiser will also make a presentation at the banquet.

The third day is often a half day, with a organised tour for the afternoon, followed by the conference dinnner.

The final day is a full day. Finishing the conference with an invited panel session including the invited and keynote speakers can often be a good closing point. Often something like learnings from the conference and where to now. The aim is to bring everyone together for the end of the conference for a wrap up, and to encourage attendees to remain until the end to avoid the slump in attendance for the final few sessions. It also provides a definite end point, rather than simply fading out!

Awards

• Two student papers awards of $500 (USD) each, funded by PAKDD, selected by the PC.
• Best paper award (certificate) selected by the PC.
• Most Influential Paper Award selected from the conference 10 years ago by SC.
• Distinguished Contribution Award selected by SC

Final Programme

A serious problem is the no-show. Authors have paid their registration to get their paper published, but don't turn up - they've already got what they wanted or else last minute changes of plans have required them not to travel!

The main problem here is attendees turning up to a session where only 2 of the 5 presenters have arrived. It looks bad and provides a negative talking point.

A simple solution is to delay production of the final progamme as much as possible. Before final printing get confirmation from each author that they can still attend and remove from the programme those who can not.

Please also refer to the PAKDD No Show policy on the PAKDD Web Site and direct authors to this policy so it is very cllear what our expectations are and waht actions the conference organisers will take if the rules are breached.

Session Chairs

Session charis must be organised prior to the conference and identified in the conference program.

Avoid having as a session chair one of the authors of a paper in the session. It tends to make it awkward for the chair to also present a paper.

Conference Services

Airport Transportation

Other Items to be Clarified Here

• Selection process of invited speakers should include the SC for feedback
• Student support
• Honorarium
• Bank account
• Separate registration fee for main conferene and workshops